Office Administrative Assistant

Do you have a passion for running an office efficiently and smoothly, performing a wide variety of tasks, such as entering bills into accounting software, greeting visitors and ordering supplies, amongst others? HireQuest is working with a local business to hire an office administrative assistant. The ideal candidate has experience in providing excellent customer service, a team player, well organized, excellent oral and written communication, and ability to organize data. Key responsibilities include:

• Answer telephone and greet visitors
• Print and file work instructions
• Perform accounts payable using Sage50 (willing to train)
• Purchase routine company supplies
• Perform functions as required by the company
• Other general office duties as assigned
• Answering the phones and transferring calls as needed
• Preparing or processing invoices
• Assisting with accounts payable and accounts receivable

Responsibilities:

• Manage and coordinate office activities and operations to ensure efficiency and compliance with company policies
• Ensure proper maintenance of office equipment and troubleshoot any technical issues that may arise

Qualifications:

• Proficient in using office software applications (e.g., Microsoft Office Suite and Sage and other program software)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy in work
• Excellent communication skills, both written and verbal
• Ability to handle confidential information with discretion